Simplify Event Guest Management with Automation

Let’s be real, managing an event manually is a bit like trying to herd cats. You start with a spreadsheet to track guestlists, then you’re sending emails, answering direct phone calls, and before you know it, you’re juggling a dozen different tools. Plus, there's the endless back-and-forth to keep everything up to date, everywhere, all at once.

The admin alone can cause a whole lot of stress before you've even started to think about dietary requirements. But what if there was a way to streamline all of this and make your event planning a breeze?

Finding a tool to cut through several of the manual tasks and beyond, is like discovering a magic wand. It could handle everything from guestlists to follow-ups, all in one place.

Here’s how it can transform your event planning:

Integrated Invitations, Automated Reminders & more

Setting up and sending out invitations, confirmations, reminders, and follow-ups will become a piece of cake, and can be set up all at once, ready to send when the time is right. You can use email, SMS or even Push to make sure your messages hit the mark for your audience.

Smooth RSVPs

Capturing and tracking registrations becomes smoother than ever. Utilising handy functions like mandatory fields, address or mobile number validation, and drop-down lists at time of registration will ensure all key information is captured, just how you need it.

Stressless Guestlist Management

No more Excel nightmares. You can create and organise your guestlist in one place - see who’s been invited, who’s registered, and who’s confirmed. Adding, removing, and updating attendees is a breeze. It’s like a personal assistant who never forgets a name. Plus, real-time updates mean you’re always in the know, so filtering down on guest particulars will always return accurate results, eliminating risks involved with manual counting.

Level-up with QR codes

This one’s a game-changer: You can link a QR code directly to the registration form, making it super easy for people to sign up. Even better, you can include a QR code in the event confirmation email, so attendees can be scanned in at the door to mark their physical attendance.

Impress your Guests with SMS

During the event, you can even use SMS to gather real-time insights or run a prize draw. Imagine sending out a quick poll to see what session is the most popular or announcing the winner of a raffle. What a memorable way to boost engagement on the spot.

Feedback with Ease

Post-event feedback is gold. Use built-in surveys to gather insights from your attendees. Find out what they loved and what could use a little polish. Look out for any reporting and insights functionality that can help analyse the feedback and make data-driven decisions for future events.

Engage the No-Shows

Not everyone who registers will show up, but that doesn’t mean they’re lost forever. Use the data already captured, to follow up with those who missed out, invite them to future events, and keep them in the loop.

You can even send them a quick survey to find out why they couldn’t make it, which helps you understand and address any issues for the next event. This way, you can make sure you’re not missing out on valuable feedback and keep your audience engaged.

Making Your Event a Hit

The right event management solution isn’t just about making your life easier; it’s about making your event a success. By automating and centralising your tasks, you can focus on the fun stuff—like making sure the snacks are just right and the keynote speaker gets the reception they deserve.

So, the next time you’re planning an event, consider a solution that brings everything together. It’s the secret weapon you need to keep the chaos at bay and ensure your event is a hit. After all, the smoother the planning, the more you can enjoy the moment when it all comes together.